Policies & Procedures

Confidentiality

Student Responsibilities

Testing Procedures

Grievance Procedure

Appeals Process


Confidentiality

It is the policy of the Federal Government, the Georgia Institute of Technology, and the Office of Disability Services, that persons with disabilities are not to be discriminated upon this factor. The confidentiality of a person with a disability is also covered by this anti-discrimination clause and must be abided by at all times. The student is not required to show documentation of their disability to any person or office at Georgia Tech other than the Office of Disability Services. The Office of Disability Services retains the student's file and determines the student's accommodations with respect to their individual disability and need. A student is not to be asked about the specifics of their disability nor is their disability to be shared with anyone other than those needing to accommodate the student.

Students who self-identify and are registered with the Office of Disability Services will not have a transcript notation that can be identified by potential employers or graduate programs.

Student Responsibilities

1. Student are responsible for providing documentation of their disability to the Office of Disability Services.

2. Students are responsible for seeking out the Disability Services Director, Coordinator, or affiliated staff when they need assistance in solving disability-related problems.

3. Students should identify themselves to their instructors, make an appointment to present their accommodation letter, and discuss their accommodations at the beginning of each semester.

4. Students desiring special testing arrangements (differing from other class members) due to their disability should make those arrangements at the beginning to the term with their instructor, and with the Office of Disability Services, if using the Disability Services Testing Center for proctoring.

5. Students with disabilities must maintain the same level of academic integrity and responsibility as students without disabilities. This includes achieving the same academic standards, attending class, and providing timely notification of individual needs. A failure to abide by the student conduct code and rules of the Office of Disability Services may result in a loss of services.

Testing Procedures

Each student has the responsibility to follow the procedures found below. Failure to do so may jeopardize your ability to use our Testing Center.

1. You will need to pick up your Faculty Accommodation Letter and deliver it to your instructors. This is a wonderful opportunity to open the line of communication with your instructors and educate them of your needs.

2. You must obtain the instructor's signature and return the Instructor Notification Form to the Disability Services office before scheduling any tests with the Testing Center.

3. You must notify the Testing Center at least three (3) working days before you have an exam scheduled. At the time you schedule the exam, you should have already communicated about the arrangements for the test with your instructor.

4. Show up at the scheduled time to the Testing Center for the exam. Your timer will start at the time the exam is scheduled to begin. If you arrive 10 minutes after the scheduled start time, you will be required to contact your instructor to get authorization to take the test.

During finals weeks, tests are proctored in two time blocks: 8:00am and 12:30pm.  Any scheduling conflicts with instructors should be brought to our attention.

For more details about scheduling exams and our testing policies, please see our Testing Accommodations page.

Grievance Procedure

Any student with a disability who believes that a Georgia Tech faculty, staff, or administrator has discriminated against him or her based on disability should contact the Office of Disability Services at 404-894-2563.

Students may seek a review of such concerns through an informal complaint or a formal grievance. A student who chooses to pursue an informal complaint may later pursue a formal grievance if unsatisfied with the resolution of the informal process. Upon contacting Disability Services, the Assistant Dean of Students/Director of Disability Services or the Disability Services Coordinator will guide a student through the grievance process.

Appeals Process

Except for those decisions made by the Institute Curriculum Committee, if a requested accommodation is not implemented or if the student or prospective student thinks that the implemented accommodation is insufficient, the student or prospective student can appeal the decision by including the required information listed below in a written notice of appeal directed to the Office of Disability Services

Required Information for Appeals

The appeal, which must be in writing and delivered to the Office of Disability Services, must include the following information:

Description of accommodations proposed by the student or prospective student, if any, and how the non-provision of the proposed accommodations limits equal access to the particular Student Program or application process;

Documentation from a Qualified Professional, which supports the student’s or prospective student’s position that the non-provision of the proposed accommodation limits equal access. The amount of required documentation, if any, will be based upon the nature of the disability and the nature and duration of the requested accommodation;

Description of accommodations, if any, which were proposed or provided by Georgia Tech and declined by the student or prospective student and an explanation of why such proposal or provision is perceived as insufficient;

Documentation and support from a Qualified Professional, which supports the student’s or prospective student’s position that Georgia Tech’s proposed accommodations are insufficient for providing equal access. The amount of required documentation, if any, will be based upon the nature of the disability and the nature and duration of the requested accommodation.

Filing Procedures

The aggrieved student or prospective student notifies Disability Services, in writing, of his/her appeal, which must include the above required information.

The Office of Disability Services will forward the request for appeal and required information supplied by the student or prospective student, the request for accommodation, and any proposed alternative plans (“the record”) to the Vice President for Student Life & Dean of Students within three (3) working days of receiving the appeal.

The Vice President for Student Life & Dean of Students, in deciding the appeal, may;

a. Issue a decision based solely upon the record by either implementing the student’s or prospective student’s requested accommodation, implementing a modified version of the student’s or prospective student’s requested accommodation, or denying the student’s or prospective student’s requested accommodation;

b. Impanel individuals(s) from the Georgia Institute of Technology for recommendations in their area of expertise on appropriate action and then issue a decision;

c. Meet with the parties and proceed with either action items (a) or (b) above.

The Vice President for Student Life & Dean of Students shall issue a written decision to the student or prospective student, the Director of Disability Services, and the affected department within five (5) working days of his/her receipt of the appeal from the Office of Disability Services.

The decision of the Vice President for Student Life & Dean of Students is final.