FAQ's

Testing Center

When is the earliest I can sign up for an exam?

You can sign up for tests as soon as you're made aware of the test date. All exams must be scheduled five (5) business days in advance, however we strongly encourage that you sign up for all of your tests for the current semester at the beginning of the term.  Sign up for exams through your Accommodate Portal.

Please note that the Accommodate Portal requires students to sign up for test 5 business days in advance up to the minute.  Therefore, if your exam is scheduled for 8:00 am Monday morning, you MUST schedule that exam no later than 7:59 am 5 business days in advance.

The Disability Services Testing Center is open Monday - Friday, 8:00 am - 7:00 pm.
Students are expected to take the test at the same time as the class, unless doing so impacts class attendance for another course or the time falls outside of the Testing Center's operating hours. If a conflict exists, students must discuss this with their faculty member prior to scheduling a test with the Testing Center.

I have an exam tomorrow that I forgot to sign up for. Is it too late to schedule?

Yes, it is too late to schedule this test. We do not schedule any tests the day before. There are no exceptions to this policy, even if the instructor approves the request. The latest you can schedule a test is two (2) working days before the test with a late pass.

I have scheduled an exam with the Testing Center. When does my time start?

Your timer will start at the time you scheduled your test, not at the time you arrive. Students who are more than 10 minutes late must reschedule the test, upon approval from their instructor.

What is a late pass?

All students are allowed to use one "late pass" per semester. A late pass allows a student to schedule a test two (2) working days in advance, instead of the typical five (5). Once a late pass has been used for the semester, students will not be permitted to schedule any additional tests after the deadline.

My professor announced in class that we would be allowed to use our notes on the test. Will I be allowed to use these in the Testing Center?

Yes, as long as the professor provided us with those instructions. The professor must specifically notify the Testing Center of what materials are allowed. We cannot use the syllabus as evidence that materials are allowed.

Campus was closed due to bad weather, and my exam was rescheduled. What do I need to do?

Contact us to reschedule as soon as you're made aware of the new test date to ensure that we have space to accommodate you.

What can I bring to the Testing Center when I have an exam?

You can only bring materials your instructor has approved.

Materials NOT allowed include:

•    Any electronic devices, including cell phones, iPads, iPods, smart watches
•    Purses or backpacks

The Office of Disability Services reserves the right to check for any restricted materials brought to the Testing Center. If you bring any of the non-approved items with you to the Testing Center, you must place the items in a locker. If leaving a cell phone in a locker, so not to disrupt others, students are asked to turn off the phone. You will only be allowed to retrieve these items once you have submitted the test to the staff.

Any incident of a student observed utilizing an unauthorized resource during an exam will be reported to the Office of Student Integrity. 

Testing Center staff members may enter the testing room at any time to perform a random integrity check. The Testing Center may also utilize cameras to monitor test takers. 

Parent

What are the differences between K-12 and Postsecondary Education?

Congratulations! We are excited to welcome your student to Georgia Tech and look forward to providing them the support and resources they need to succeed. This is a very exciting time for you and your student, but the transition may bring up concerns for all involved, especially around disability services and accommodations. We are here to help!

Legal Rights and Responsibilities for College Students
Accommodations in postsecondary education are governed by Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA). The Individuals with Disabilities Education Act (IDEA) is no longer applicable. 

FERPA
•    The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal statute which gives students certain rights with regards to their educational records. This means your experience as a parent or guardian will be different. At the high school level, the relationship was between the school district and the parents or guardians; at the college level, the relationship is between the college and the student. Your student will be responsible for requesting accommodations and seeking the support they will need to be successful.

IEPs and 504 plans
•    IEPs and 504 plans do not exist in the same way at the post-secondary level than they do at the K-12 level. The most significant difference is the role of the school in the provision and implementation of accommodations. In the K-12 system, the school is responsible for both identifying and serving students who need accommodations, auxiliary aids, and services. However, in higher education, students are responsible for identifying themselves to the Office of Disability Services, requesting accommodations, and providing necessary documentation.
 

 

How does a student receive accommodations?

The Office of Disability Services collaborates with students, faculty, and staff to create a campus environment that is usable, equitable, sustainable, and inclusive of all members of the Georgia Tech community. ODS views disability as an aspect of diversity that is integral to society and our campus community. ODS staff works with admitted Georgia Tech students to ensure equal access to the Institute’s academic programs and services.

Please know it could take 1-5 weeks to get started with ODS. This timeline is based on a number of potential factors, including but not limited to: the nature of the accommodation or auxiliary aid, the submission of appropriate supporting documentation, and the availability of intake appointments during peak semester times.

•    Newly admitted students are advised to start this process once they have confirmed admission to the Institute.
•    Georgia Tech students already enrolled should engage with ODS as soon as possible once they have identified a barrier or need.

Accommodations are not applied retroactively. Therefore, it is imperative you plan ahead to allow for the necessary time to complete the steps outlined below.

Step 1: Complete the Online New Student Accommodations Request. This application is for a new student to indicate their disability or disabilities, and how their disability impacts them as a student. New students will also upload their supporting documentation to this application.

Can I request accommodations for my student?

All requests for accommodations must come directly from the student.

Can I speak with Disability Services on behalf of my student in regards to their accommodations or situation?

Your experience as a parent or guardian will be different. At the high school level, the relationship was between the school district and the parents or guardians; at the college level, the relationship is between the college and the student. Your student will be responsible for requesting accommodations and seeking the support they will need to be successful.

What type of documentation is required?

In order to establish disability status and eligibility for disability services, institutions of the University System of Georgia require documentation from a qualified evaluator that:
•    attests to the presence of a disabling condition as defined by the ADA and
•    demonstrates substantial limitations impacting performance in the academic environment when compared to most people in the general population.

Documentation is used to determine eligibility for disability services, as well as to inform accommodation decision-making.

General documentation guidelines pertain to all disabilities. The following are provided to guide evaluators, students, and family members as they seek to document a disability under the ADA.

Learning Disabilities
Attention-Deficit Hyperactivity Disorder
Autism Spectrum Disorders
Acquired Brain Injuries
Psychological Disorders
Sensory Disorders
Mobility Disorders
Systemic Disorders
Communication Disorders
Other Disabilities
 

Does Disability Services provide tutorial services?

Disability Services does not provide tutorial services. However, the Center for Academic Success provides 1-1 tutoring, drop-in tutoring, and 1-1 academic coaching.

Is there a charge for receiving accommodations from Disability Services?

There is no charge for receiving accommodations.

Faculty

What does Disability Services do to support faculty?

The Office of Disability Services is here to serve you – we are your partner and resource in delivering equitable access to course material for our students with disabilities by approving and implementing reasonable academic accommodations.

You can help us and your students in the following ways:
•    Referring students to the Office of Disability Services when support may beneficial
•    Creating inclusive instructional material
•    Implementing academic accommodations
 

Do you recommend a statement to include on my syllabus?

The statement you include in your syllabus is your first opportunity to convey the value of diversity in the classroom, and thus the availability of resources and accommodations for students with disabilities. An example could be:

Georgia Tech values diversity and inclusion; we are committed to a climate of mutual respect and full participation. Our goal is to create learning environments that are usable, equitable, inclusive and welcoming. If there are aspects of the instruction or design of this course that result in barriers to your inclusion or accurate assessment or achievement, please notify the instructor as soon as possible. Students with disabilities should contact the Office of Disability Services to discuss options of removing barriers in this course, including accommodations. ODS can be reached at 404.894.2563, dsinfo@gatech.edu, or disabilityservices.gatech.edu
 

What is a disability?

According to the Americans with Disabilities Act, a disability is a physical or mental impairment that substantially limits one of more major life activities. Major life activities related to education include, but are not limited to walking, sleeping, eating, learning, reading, writing, processing, hearing, etc.

What is an accommodation?

An accommodation is an adjustment made to a policy and/or academic environment to ensure students with temporary or permanent disabilities have equal access to course material, information, activities, programs, housing, and other campus facilities.

How do I ask a student about their disability?

Asking a student for more details regarding their disability is not permitted as the confidentiality of medical information must be maintained. It is an individual’s choice whether to disclose the nature of their disability.

What is my legal obligation?

Relevant academic faculty and staff will be asked to implement approved accommodations and maintain student’s confidentiality. The Office of Disability Services will generate a Course Accessibility Letter that details the approved accommodations of a particular student. You are responsible for the timely implementation of those accommodations.

How does a student receive accommodations from ODS?

First, a student must complete the ODS New Student Accommodation Request and submit documentation from a qualified healthcare professional. Then, ODS engages the student in the interactive process to determine reasonable accommodations.

How do I create accessible and inclusive course material?

Your best resource is AMAC! However, here are some suggestions.

The goal here is to answer YES to each of the questions below.

 

Syllabus

  • Does the syllabus have a statement about statement of support for students with disabilities?
  • Does the syllabus have a clear outline for course content and expectations?
  • Does the syllabus list have a contact for technical assistance?
  • Does the syllabus list a turnaround time for online communication (i.e. 24 hours response on emails)?
  • Does the syllabus state standards of appropriate communication online?

Documents

  • Can text be highlighted, copied, and pasted?
  • Were headings used?
  • Were headings used properly so that a heading level was NOT skipped?
    • Good: H1, H2, H2, H3, H3, H3, H2, H2
    • Bad: H1, H3, H3, H2, H5, H4. (for example, H2 was skipped)
  • Is there sufficient color contrast between text and background colors?
  • Do images (which offer important information not contained in the text) include text descriptions?
  • Was the built-in MS Office Accessibility Checker used?
  • View Creating accessible Word documents from Microsoft Office Support for more information.

PowerPoint Presentation Slides

Excel Workbooks

Video and Audio

  • Is all video content (web, DVD and VHS) captioned?
  • Are transcripts available for video-based materials that were not able to be captioned?
  • Are transcripts available for audio-based materials?